What is Alternative Provision?
Alternative Provision (AP) is education for children who can’t go to a mainstream school. This might be because of illness, behaviour issues, or special educational needs.
You can run it as a separate centre, online, or in the community.
Do I need to register with Ofsted?
Not always. It depends on what you do.
You must register as an independent school if you:
- Teach 5 or more children full-time, or
- Teach any child who is looked after or has an EHCP.
Full-time usually means around 18 hours a week or more.
If you only do part-time sessions and the child stays on their main school roll, you don’t need Ofsted registration. But you still have to follow rules on safety and quality.
Legal requirements
First, set up your organisation. Most people register as a company or a charity.
You need clear policies for:
- Safeguarding and child protection
- Health and safety
- Behaviour management
- Staff recruitment and safety checks (Safer Recruitment)
Local authorities will check these before they work with you.
What premises do I need?
The building has to be safe, clean, and easy to get to.
You need:
- Enough space for teaching and breaks
- Working toilets, heating, and lighting
- Suitable fire safety measures
- Access for disabled people
If you register as a school, the building has to meet strict standards before you open.
Staff qualifications and checks
Staff don’t always need QTS (Qualified Teacher Status), especially for part-time or vocational work. But they must have the right experience and skills.
Everyone working with children needs:
- An enhanced DBS check
- References checked
- Safeguarding training
Curriculum and learning plans
You need to offer education that matches national standards. Cover core subjects like English, maths, and science.
Also include practical or vocational work. This often works better for young people who struggle in normal classroom settings.
Make a personal plan for every student. Review it often to track their progress.
How to get funding and contracts
Money usually comes from local councils, schools, or the government. You will need to bid for contracts or get onto approved lists.
Keep clear financial records. Show you can budget for staff, rent, and resources.
How to get approved by local authorities
Each council has its own process. Contact them directly and ask how to become an approved provider.
They will want to see:
- Your policies (including safeguarding policies)
- Your insurance
- References
- Proof you can deliver a good education
Build relationships with schools and other services. They are the ones who will refer students to you.
Frequently asked questions
How long does it take to set up?
It varies. If you are just doing part-time work, it can take a few months.
If you need to register with Ofsted as an independent school, it takes longer. Usually 6 to 12 months. You have to get everything right before they let you open.
Do teachers need QTS?
Not always. It depends on whether you are registered or not.
If you are an independent school, you usually need qualified teachers.
If you are unregistered or do more vocational work, experience matters more. You just need staff who know how to work with young people.
Can I run it from home?
Probably not. Most councils won’t accept it. And Ofsted won’t register a home as a school.
You need a separate, professional space. It has to be safe and accessible for students.
How do I get students?
You don’t just open and wait. You have to get on the council’s approved list.
Build relationships with headteachers and SENCOs. They are the ones who decide where to send pupils.
Do I need insurance?
Yes. You need public liability and employer’s liability.
You should also have professional indemnity insurance. Councils will ask to see your documents before they work with you.
What is the difference between AP and a special school?
AP is usually temporary. The goal is to get students back into mainstream school or move them onto college or work.
Special schools are for children with long-term SEN or disabilities who need a permanent place.
