Independent Reviews & Audits
In the education sector, maintaining high standards, ensuring full compliance, and continuously improving provision are essential goals for every school, academy, trust,…
ExploreData Protection Officer (DPO) Service
Every school and trust is required by law to appoint a Data Protection Officer. For many schools, finding someone with the time and the specialist knowledge to do the job properly is genuinely difficult. Our outsourced DPO service gives you that expertise without adding to anyone’s workload.
We act as your named DPO, or support the person you already have, handling the day-to-day reality of data protection so your team can get on with running the school.
What Is Our DPO Service?
The service is a year-round data protection partnership. We take on the statutory DPO role for your school, academy or MAT, or we sit alongside your existing data protection lead. Either way, you get a specialist who understands how schools actually use personal data and where the real risks sit.
We cover you in term time and through the holidays, so subject access requests and breaches that land at the worst possible moment are dealt with promptly.
Who Is Our DPO Service For?
It is designed for maintained schools, academies, and multi-academy trusts that need to meet the DPO requirement with confidence. It suits smaller schools that cannot justify a full-time in-house appointment, and larger trusts that want consistent, joined-up data protection across every school.
We're here for youNot sure whether this is what you need? Talk it through with us first.
What Does Our DPO Service Include?
- Acting as your named, ICO-registered Data Protection Officer
- An initial audit of your current compliance position
- Support with subject access requests (SARs) and data breaches
- Data protection impact assessments (DPIAs) for new systems
- Review of privacy notices, policies, and supplier agreements
- Staff awareness training and updates as guidance changes
- Liaison with the Information Commissioner’s Office where needed
How Does Our DPO Service Help Your School, Academy, Trust, or Setting?
1
Meet the legal requirement
Appointing a qualified DPO is not optional. We give you a named officer who satisfies the statutory duty and the ICO registration in one straightforward arrangement.
2
Take the pressure off staff
Data protection often falls to a business manager or head who already has a full plate. We lift that responsibility off your team so it is done properly, not squeezed in.
3
Respond to breaches quickly
When something goes wrong, the clock starts ticking. We help you assess, contain, and report inside the 72-hour window, and advise on what to tell whom.
4
Handle SARs with confidence
Subject access requests can be complex and time-sensitive. We guide you through what to release, what to redact, and how to stay within the deadline.
5
Check your suppliers
Schools use dozens of apps and platforms, each processing pupil data. We review data processing agreements so you know what is safe to use before there is a problem.
6
Keep governors assured
Governors and trustees need to know data protection is under control. Our involvement gives them independent confirmation that the school is meeting its duties.
7
Stay current as rules change
Data protection guidance keeps moving. As your DPO, we keep you up to date so your practice never quietly drifts out of compliance.
Book a quick, friendly callTwenty minutes with Shaun, our Founder and CEO, to explore how we can help you.
How Our DPO Service Works
- 1We start with an audit of your current position, systems, and paperwork.
- 2We take on the named DPO role and register with the ICO as your contact.
- 3We put the core documentation in place: privacy notices, records of processing, and policies.
- 4We are available across the year for SARs, breaches, DPIAs, and day-to-day questions.
- 5We provide staff awareness sessions and a clear point of contact for concerns.
What You Get at the End
- A named, qualified DPO satisfying your statutory duty
- A clear audit of where your compliance stands
- Ready-to-use privacy notices, policies, and processing records
- Fast, expert support when a SAR or breach lands
Arrange a chatTell us your timescale and we'll tell you honestly whether we can meet it.
Key Features of Our Service
Education specialists
Our DPO team knows schools from the inside — how data flows through admissions, safeguarding, SIMS, and everything in between.
Year-round cover
We are here in term time and the holidays, so nothing waits until September.
Practical, not paperwork-heavy
We focus on the risks that matter, not on generating files for the sake of it.
Why Choose Jarvis Education?
We work only in education. That means our data protection advice is grounded in how schools really operate, not lifted from a corporate template. You get a DPO who understands safeguarding retention, EdTech, and the pressures your team is under — and who gives you clear answers rather than caveats.
Next Steps & How to Get Started
- Speak to one of our data protection specialists about your setting.
- We agree the level of support and take on the named DPO role.
- Contact us today to put confident, compliant data protection in place.
Who We Work With
We support settings of every type across England and internationally.
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